Policies

Welcome

Thank you for choosing Huey and Weprin OB/GYN, a division of MaternOhio Clinical Associates, as your healthcare provider.  We are committed to providing you with the best possible care. Your clear understanding of our financial policy is important to our professional relationship.  Please understand that payment of your bill is considered part of your overall treatment.  In order to keep your cost of health care to an absolute minimum, we have adopted the following policies.

Fees and Payments

Fees are standardized and are based on the complexity of your visit.  Payment in full is required at the time of service and can be made with cash, personal check, money order, Visa, MasterCard, or Discover.

Hospital Affiliations

We are associated with Kettering Medical Center, Miami Valley Hospital, and Good Samaritan Hospital.  We are also partial owners of the Medical Center at Elizabeth Place.

Required at Check-In

Each time you check in for your appointment you will be required to verify your personal contact information, present a current copy of your insurance card, and pay for any outstanding balances as well as the day’s visit.

Insurance Plans

Your insurance is a contract between you, your employer and the insurance company; we are not a party in that contract.  We must emphasize that as health care providers, our relationship is with you, not with your insurance company.  Before your visit, please contact your insurance company to verify we are participants in your plan and the services you intend to receive are covered.  While the filing of insurance claims is a courtesy that we extend to our patients, all charges are your responsibility from the date that services are rendered.  In order for us to file a claim, you must present a current copy of your insurance card at each visit and communicate any changes in your personal contact information.

Most insurance policies specify that some of the cost of the patient’s care is the patient’s responsibility.  This can be accomplished through any combination of co-payments, co-insurance, or deductibles.  Co-payments are due when you check in for your appointment.  Co-insurance and deductibles are calculated by your insurance company and reported to us on your explanation of benefits.  Once we are notified, we will add the appropriate charge to your account and send you a statement.  This charge is payable upon receipt of the statement.

Not all services are a covered benefit in all policies so it is very important that you understand the provisions of your individual policy.  Some insurance companies arbitrarily select certain services they will not cover and so we cannot guarantee payment of all claims by your insurance company.  Some common examples of non-covered services are contraception and infertility treatments.  In addition, some plans don’t cover any preventive or prenatal care.  If your insurance company pays only a portion of your claim or rejects your claim, they will notify you through an explanation of benefits.  Reduction or rejection of your claim by your insurance company does not relieve you of your financial obligation.

Self Pay

Patients without insurance are considered self-pay patients.  When possible, a fee range will be given upon check-in (or when you make your appointment), along with any anticipated additional charges.  The full cost of the visit will be due at the time of service.

Medicare

We gladly accept patients with Medicare and will bill our services at the allowed rate. You will be required to sign an Advanced Beneficiary Notice (ABN) at every visit.  This form will explain which services Medicare may not cover and that you may be responsible for those charges.  Any lab work will also have a separate ABN to fill out. 

Annual Exams

Please verify that your insurance will cover this preventative service before making your appointment.  Depending on your age and the plan, these services may not be covered.  Also, some insurance companies are very strict in enforcing time limits between visits and may not cover your visit if you are even one day early.

Obstetrical Payment Plans

At the beginning of your obstetrical care, we will contact your insurance company and compile an estimate of your portion of your total care. Because this cost may be significant, we arrange monthly payments leading up to the 24th week of pregnancy. Please contact our Patient Account Representative for details at (937) 771-5100 ext. 628.

Surgical Payment Plan

Prior to scheduling an office or hospital procedure, we may contact your insurance company and compile an estimate of your portion of care. This amount is due prior to your procedure. Because this cost may be significant, we offer the option of monthly payments leading up to your procedure.  Please contact our Patient Account Representative for details at (937) 771-5100 ext. 638.